BIM4U Privacy Policy – Power Apps

About Us

BIM4 Limited, trading under the name BIM4U, is a company with limited liability established and existing under the laws of the United Kingdom, having its registered office in Farnborough, UK, at 4 Winchester Street, registered with the Companies House, United Kingdom with number 13491752.
BIM4U offers low-cost alternatives to more expensive asset management systems so that SMEs (such as contractors, installers and suppliers) can affordably manage the collection of asset information during construction through to project handover.

About the app

The COBie Data Updater PowerApp is a web-based asset data collection tool. As a mobile app, users sign in with their email address and login credentials, but require no additional permissions to be able to use it.

Personal information

You need an account to use the PowerApp. BIM4U will set up staff user accounts on behalf of the customer company (in each case, it is the sole responsibility of such company to comply with the applicable GDPR requirements and their respective Privacy policies and statements. BIM4U requires some personal information when creating a PowerApp account to be able to provide its functionality and service. Personal information we process:

  • Email address (corporate)
  • First Name
  • Family Name
  • Employee number (if applicable)
  • Department (if applicable)
  • Avatar image (optional)

Except for your profile photo, which is optional and can only be uploaded by you, you cannot amend your personal data yourself. Please consult your company, to amend your data or delete your account.

Automated data collection

When using the PowerApp, the PowerApp servers automatically record certain information about your use of the PowerApp. Similar to other web services, information such as account activity (including storage usage, number of log-ins), data displayed or clicked on (including UI elements, links); and other log information (including browser type, IP address, date and time of access and cookie ID) is recorded.

Storage of personal data

Once user accounts are set up, personal data in the PowerApp is not stored or processed by BIM4U. If this policy changes, then BIM4U will promptly notify all customers and users via this Policy Page.

How long we store personal data

BIM4U does not store your personal data any longer than is strictly necessary for the purposes for which your personal data is collected. At the end of the contract with your organization, your personal account will be deleted. After content has been deleted, it can take up to two weeks before all personal information will be deleted from all systems.

You can delete your account at any time to remove your personal information from the PowerApp before the end of the contract with your organization contact your company.

Use by BIM4U employees

BIM4U employees do not have access to personal data with exception of the employees of the support desk who may have to use your username (e-mail address) and/or name details to set up access and to provide you with support in case you encounter service issues.

Sharing of personal data with third parties

BIM4U will not share your personal data with third parties unless you have given explicit permission to do so or if required by law. In case we share personal data with third party organizations that process your personal data on behalf of BIM4U, we ensure that a processing agreement is in place; requiring our partners to adhere to our level of security or higher and confidentiality of your data while we remain responsible for this processing.

How we protect personal data

BIM4U takes appropriate technical and organizational measures to prevent abuse, loss, unauthorized access, unwanted disclosure and unauthorized modification of your personal data in compliance with the GDPR.
Your personal data is only accessible for BIM4U employees if this is required to perform their duties to provide you with the contracted service (see “Use by BIM4U employees” above). BIM4U, however, is not liable for unauthorized access to computers or files, viruses or other unlawful programs or files or any other negative impact of making your personal data available to BIM4U.
We do encourage the reporting of possible vulnerabilities by contacting us via This email address can also be used if you have reasons to assume that your data is not properly protected or there are indicators that your personal data is abused.

Amendment of this Privacy Policy

BIM4U reserves the right to make changes to this privacy policy. The current version is always available on our website. We recommend you to regularly consult our Privacy Policy to ensure that BIM4U meets your expectations when processing your personal data. By using the PowerApp you agree to the terms of this Privacy Policy (as amended from time to time).

More information

For more information about our privacy practices, please contact us any time at
This Privacy Policy was last updated on October 8, 2021.